PROGRAM COORDINATOR/EXECUTIVE ASSISTANT
The Program Coordinator provides program and administrative support to TIP. The position will help support staff to complete deliverables under a Department of State Health Services contract. Support includes technical assistance, research on recruitment strategies for the Texas Immunizers and Stakeholders Working Group (TISWG) program, and the growth of TISWG membership and membership database. This position is also responsible for TIP’s general administrative activities and supporting executive leadership and staff. The ability to effectively communicate, stay organized, and prioritize is vital to this role.
MAJOR RESPONSIBILITIES
70% Program Responsibilities
• Assist in developing the Texas Immunizers and Stakeholders Working Group (TISWG)
strategy for identifying and managing memberships
• Research best practices and analyze information from local and regional health
departments and public health partners for written materials
• Translate information into useful resources, such as guides, trainings, and webinars
• Assist in developing the Texas Immunizer brand guide, communications plan, and
recruitment templates
• Assist in developing the content plan and distribution strategy for each stakeholder channels
• Assist in distributing the program recruitment guide, recruiting members, and maintaining
the membership database
• Facilitate in the redesign of content for the TISWG website
• Other duties as assigned
• Some travel may be required
30% Administrative Responsibilities
• Carry out administrative support and scheduling for executive leadership
• Develop and maintain an efficient document management and filing system
• Draft, proofread, and distribute correspondence, including emails, memos, letters,
reports, and forms
• Create and enter data into spreadsheets for budgets, reports, and other documents
• Assist with special event management
• Travel to post office, bank, meetings, and other locations as needed
QUALIFICATIONS
• Bachelor’s degree required, preferably in public health, education, or related social
science fields
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to solve problems effectively
• Basic understanding of research methods, designing and conducting qualitative and
quantitative research and analysis
• Ability to prioritize and adapt to a changing environment
• Ability to take initiative and identify the information needed meet project objectives
• Strong team-player who works independently on challenging assignments and
cooperatively with partners
• Discretion and confidentiality required
• Proficiency in MS Office
• Enthusiastic, detail oriented, and self-motivated
*Finalists will be asked to provide college transcript(s).
PROGRAM ASSISTANT – PART TIME
The part time Program Assistant provides program support to TIP programs. The position will support staff to complete deliverables under a Department of State Health Services contract. Support includes technical assistance, research on recruitment strategies for the Texas Immunizers and Stakeholders Working Group (TISWG) program, and the growth of TISWG membership and membership database. Duties also include cultivating new partnerships, recruiting new membership, and maintaining membership database. This is a part-time position for 20 hours per week with teleworking options. This position is funded through November 2019.
MAJOR RESPONSIBILITIES
• Assist in developing the Texas Immunizers and Stakeholders Working Group (TISWG)
strategy for identifying and managing memberships
• Assist in developing the Texas Immunizer brand guide and communications plan
• Assist in distributing the program recruitment guide, recruiting members, and maintaining
the membership database
• Facilitate in the redesign of content for the TISWG website
• Other duties as assigned
QUALIFICATIONS
• High School Diploma or GED required; Bachelor’s or Associate’s degree preferred
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to prioritize and adapt to a changing environment
• Ability to take initiative and identify the information needed meet project objectives
• Strong team-player who works independently on challenging assignments and
cooperatively with partners
• Ability to solve problems effectively
• Discretion and confidentiality required
• Proficiency in MS Office
• Enthusiastic, detail oriented, and self-motivated